50 tips on setting up a dream home office

If you need a flexible work schedule, you’re tired of long commutes, or you’re generally looking to establish a better work-life balance, working from home can be the ideal solution. As the number of people doing at least some of their work remotely continues to grow, work-from-home opportunities—from working remotely for a company to freelance side-hustles—continue to grow with them. But working from home doesn’t mean simply sprawling out on your couch and getting started. You need a dedicated home office if you want to be healthy, comfortable, and productive in your new flexible role. In order to get a sense of what that looks like, I spoke with two home organization and interior decorating professionals to get their basic home office starter tips. Read on to hear what they had to say about designing a space for workday success.

Working at home always sounds great, but it comes with its own challenges. Managing work, family life, household management and self care all in one location isn’t as easy as it seems. Here are some simple work at home tips to help you work more effectively.

Office Setup

1. A door you can close

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If you’re serious about being productive while working at home, a home office with a door you can close is best. Sure, you may be able to take your laptop anywhere, but that’s not always the best plan.

2. Ergonomics

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An ergonomic home office setup will be a big help in the long run. Repetitive stress injuries are common for people who work a lot of hours on computers, but you can cut down on them with a good setup.

3. Protect your data

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Make sure you’re protecting your data when you work at home. Have good antivirus protection, a firewall, and consider backing up your data offsite. There are many reputable services out there such as Acronis to backup your files. Make sure this is something you’re allowed to do with your data if you work for someone else, of course.

4. Be comfortable with the technology you use

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When you work at home, it’s best if you’re comfortable with all the technology you use. Learn how to troubleshoot your computer and handle common issues. Maybe even learn to switch out basic parts – I recently had to replace a fan on my kids’ computer. It was easy, 4 screws and a plug. Take a class if it will help you be more comfortable.

5. Declutter

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Clutter may easily build up in your home office if you don’t keep it under control. It may be easier at times to allow the clutter to build up, but in the long run, you need to keep the clutter down. If you catch the clutter building, take some time and declutter.

6. Plan your space

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What kind of space do you need to work? Is it just your computer or will you need to store other supplies? Give yourself enough room to work comfortably and effectively. Don’t focus on what others say works for them – make it your own.

 

7. Consider a sit-stand or treadmill desk

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One of the big problems of working at home is how easy it is to be sedentary. A sit-stand desk or treadmill desk may help you be a little more active physically while you work. Make sure you can work comfortably when using your desk. A treadmill desk, for example, can make it harder to do some things.

8. Childproof your home office

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If you have kids in your home, you want your home office fairly childproof, not just for the protection of your kids, but for the protection of your work. Cover outlets, make sure your kids can’t play with all the pretty buttons, and control noise levels from outside your home office if necessary.

9. Set up a safe space for younger kids

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If you have young children who really can’t be kept out of your work space, set up a safe area for them. For very young babies, this could be a Pack ‘n Play. Toddlers may need a space set up for them. You could block off just your desk area in the room so that your chair doesn’t roll over any little fingers. Remember that this may impact your ability to claim a home office deduction.

10. Have a work computer

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A separate work computer is required for some work at home jobs, and it’s a generally good idea for anyone. A work computer allows you to keep your work files safely separate from more casual computer use. Especially make sure your work computer is not for use by children. It’s both amazing and horrifying what they can do with a few taps on the keyboard when they’re tiny. What they can do when they’re older might be even worse.

11. Have a work phone number

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Don’t take work or business calls on your home phone number if at all possible. It sounds better if you know to answer your phone as a professional rather than just saying “hello.” It’s easy to set up a free VOIP number with Google. Put the app on your cell phone and you won’t have any extra costs, unless receiving calls impacts your data plan.

Family/Home

12. Get help

Get the help you need to work at home. Ask your spouse to keep the kids busy. See if family or friends can care for the kids for a while. Send the kids to daycare or hire a mother’s helper. How much help you will need is up to you and your particular work and family situation – some don’t need any help with the kids, others need professional childcare.

13. Don’t feel guilty

Many work at home parents feel guilty for working when their kids might need them.Try not to worry about it. You probably see more of your kids than if you worked outside the home, and odds are that your family needs the money you bring in.

14. Plan family time

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Make family time a part of your daily and weekly schedule. It’s easy to let your work creep into family time when you work at home. Do your best to prevent this when you have planned family time.

15. Make plans for when kids are sick

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It’s not easy to work at home when the kids are sick. Plan ahead so you can deal with sick children as they happen.

16. Balance work and family time

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Think about what your work needs from you and what your family needs from you. Somewhere there’s a balance that takes both into consideration. Do your best to keep it all balance.

17. Have activities in mind to keep the kids busy

If you want the kids to keep themselves busy, plan some activities for them and have supplies ready. The easier it is for them to have fun, the less they’ll bother you about being bored. I posted 30 ideas for keeping kids busy over the summer some time back, and that’s a small sampling of ideas you could use. Consider the ages and interests of your kids when you plan.

18. Talk to your family about the support you need

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Talk to your kids and your spouse about how they can support you when you work at home. They need to understand how important your work time is. Come to an agreement about the things you most need from your family.

This includes how the kids behave while you work, when it’s okay to interrupt you, and how your work space is treated when you aren’t working.

19. Take time for your marriage

Your marriage is important. Don’t let working at home take too much time from your marriage. Your work at home success won’t feel as good if your marriage has trouble due to it.

20. Have everyone pitch in on household chores

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You aren’t the only one who can handle chores around the house. Get the kids and your spouse to help at appropriate levels. Working at home doesn’t make all household chores your job too. A chore chart or chore sticks are helpful for children.

21. Plan meals

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Don’t wait until it’s almost dinner time to figure out what you’re going to feed your family if you’re the one who’s going to make dinner. Plan meals out at least well enough that you know when you need to start cooking and won’t have to worry about whether you have all the ingredients.

22. Crockpots are wonderful

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If you know you’re going to have one of those days where you can’t pay attention to when it’s time to make dinner, use the crockpot. You can start the meal much earlier in the day, and pay almost no attention to it all day.

23. Learn to say no

Just because you’re working at home doesn’t mean you have time to do everything around the house, take care of other people’s kids, etc. If someone wants you to do something that will make it harder for you to work, don’t agree to do it when you can’t spare the time.

24. Recognize what your kids are capable of

When you’re home all the time, it’s easy to do too much for your kids. You might be amazed at what they can do if you encourage them. Pick an appropriate age for them to walk to school without you if you live close enough, for example, or teach older kids to make dinner. You get more work time and they build valuable life skills.

25. Be prepared for school breaks

Kids in school make being productive at home so much easier… until school goes on break. Plan ahead for school vacations and such so they don’t entirely ruin your productivity. Think about activities the kids can do on their own, friends they can play with, family they can visit and of course things you can do as a family when you aren’t working.

26. Know where to find free wifi

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One of the great ways to entertain the kids or give yourself a different work environment is to work someplace else. Keep an eye out for places where the kids can play and you can work. Fast food places may have wifi, but they are loud.

27. Consider hiring a maid

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Hiring someone to come in and handle those tedious household cleaning tasks can give you extra hours for work and be well worth the money. You may want to have someone come in weekly or monthly, depending on the work you want done.

 

Finances/Legal

28. Know what to do if you need money quick

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If you need money fast, take a look at quick ways to earn money. Sites such as Amazon Turk or Fiverr won’t usually earn you a lot of money, but they can be quick. Also consider offering your services other places where you can get paid quickly if that’s what you need. eBay is another good choice if you have some stuff around the house to sell when you need quick cash. You may also be able to sell things in a garage sale or local Facebook group.

You’re better off, of course, if you can give yourself some time to build a nice income, but we don’t all have that option. Try to avoid the kind of desperation that leads to people falling for a work at home scam.

29. Save up for taxes

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If you’re an independent contractor or run your own business, odds are that you will need to file quarterly taxes at some point. Save up and be prepared so that it’s not a crushing financial blow when the time comes.

30. Know how much you need to earn

You can save money working from home when you think about gas, professional clothes, childcare and such, but if you run your own business or are considered an independent contractor, that taxes thing may change what you need to earn.

31. Keep your business legitimate

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Find out what it takes to run your business legally in your area. You should be able to find this out on your city’s website. You may need to register a business name (DBA or FBN), you may need a business license, and you may decide to incorporate. Find out what legal requirements you need to follow in your area.

32. Get appropriate insurance coverage

See about getting a rider on your homeowner’s or renter’s insurance for your home business. You will need to check with your insurer to see what’s available in your state. Separate policies for your home business may also be available.

33. Don’t spend more than you can afford to lose on your home business

Most home businesses don’t cost a lot to run, but if you have a physical inventory or do a lot of advertising (even online), expenses can run up quickly. Sometimes it’s necessary to go a little into debt to get things started, but try not to go so far that it’s hard to recover if things don’t work out. Investing wisely in your home business is a good thing, of course.

34. Separate personal and business finances

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It’s not always easy to keep these things separate, but do the best you can. It can be very hard to separate things out later, which is a big disadvantage at tax time. Use a separate credit or debit card for business expenses if you can.

35. Keep business receipts organized

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When you spend money on your home business, keep the receipts organized. Given the online nature of many home businesses, you may need to create a file in your email and on your computer for any receipts you receive electronically. Separate them by year so you can find them quickly for tax purposes.

36. Consider hiring a bookkeeper or accountant

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There comes a time where you can benefit from the services of a professional bookkeeper or accountant. They may be able to spot tax savings you would have missed. They’ll still need you to keep your information organized enough that they can use it, but they know more about what you can and cannot do financially.

37. Plan for retirement

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Saving for retirement is especially important if you work for yourself or if your employer doesn’t offer a retirement plan. Put money aside for your retirement. If you’re self employed, you may be able to save a lot.

 

Working

38. Don’t be afraid to work outside the home too

Sometimes it takes a while to build a big enough work at home income. Sometimes it’s necessary to work outside the home while improving your income earned at home. That’s not a bad thing.

39. Dress for productivity

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Dress in whatever way makes you most productive. Some work at home parents prefer to dress professionally, feeling that it gets them in the right frame of mind for working. Others can wear whatever they want. If you can work in jeans and a t-shirt (or even pajamas), there’s nothing wrong with that, so long as it works for you.

40. Sometimes your current job can become a work at home job

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If you a have a job outside the home already, and you think it’s something you could do from home, find out if it’s possible. Some companies allow partial or complete telecommute schedules to experienced employees. Others can be talked into it if you present your case well. Give it a try.

41. Don’t pay to show interest in a work at home job

Employers don’t ask you to pay to prove that you’re serious about a work at home job. Don’t trust a company that asks for money with your application. Some few legitimate companies will require that you pay for a background check (such as Arise), but this is something to be viewed with a great deal of caution.

42. Working at home isn’t for everyone

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I’ve seen this in my own family – one of my sisters is far, far happier working in an office than she is at home, even though she tried a home based job for a few years. Don’t feel bad if that’s what you feel after a time. We all have our own ways of supporting our families.

43. If it looks too good to be true, it probably is

People fall for all kinds of work at home scams because they don’t recognize this simple truth. If an opportunity looks too amazing, too appealing, utterly irresistible, easy, etc., take a more careful look. Get some good advice from someone not associated with it. There are all too many scams out there for people who desperately want to work at home.

44. Make sure you’re ready to work from home

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Working from home isn’t as simple as some people think. Know where you’re going to work, when you’re going to work, and how this is going to work out for your family.

45. Give it time

Not everyone will be successful in working at home right away. Whether you get a work at home job or start a home business, it may take time to be as successful as you’d like. Don’t let frustration stop you.

46. Set your hours and take them seriously

The more regularly you work and the more seriously you take your work hours, the more seriously others will treat your work. This is especially important if you have agreed with your employer to work particular hours. You probably won’t keep working at home long if you don’t do what you say you’re going to do.

47. Take breaks

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Just as when you work outside the home, regular breaks are a good idea. They refresh your mind and allow you to move around.

48. Keep in contact

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If you have an employer or a client, keep in contact with them. Make yourself available to them during your work hours as appropriate. Let them know what your work hours are so that you can keep in contact with them at appropriate times and you can enjoy your family during non-work hours. You shouldn’t feel obligated to be available 24/7 unless that’s specifically a part of the job.

49. Check email on a schedule

Don’t check email throughout the day without a very good reason for doing so. Most days checking email at the beginning and end of your work day will be plenty. Otherwise, checking email can eat up a large chunk of your day without significant benefit.

50. Keep your email organized

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I sort my email. I use GMail, and the filters do a great job of sorting things out for me, so I can check the email that interests me at the time and leave the rest for later. It’s wonderful having personal and professional emails separate rather than trying to spot what needs to be handled now versus later.